Smart approvals.
No more “who signed this off?”
Variations get agreed on site. Applications get submitted at month end. Invoices go out against both. DuoApp routes each one through the people who actually need to approve it - in order, on the record, with everything timestamped - so nothing gets paid or promised on a verbal.
Set the route once. It runs itself.
Set your approvers
Choose who signs off what, per project and per type - variations, applications, invoices, timesheets. Different jobs can have different routes.
Someone raises it
A site manager raises a variation from their phone with photos and notes attached, or an application is generated from the work that's actually been done.
It goes to the right person
DuoApp routes it to the first approver, notifies them, and holds it there. No group email, no wondering whose desk it's on.
It's on the record
Every step is stamped with the name, the time and any notes - so the trail is already there when somebody queries it months later.
Why it matters.
Nothing sits in someone's inbox
Each approval has a named owner and a visible status, so you can see at a glance what's waiting and on whom. The list keeps itself current as colleagues sign things off, so nobody spends time on something that's already been dealt with.
Site can raise it there and then
Variations get captured at the moment they happen, with photos, instead of being remembered wrongly three weeks later.
Disputes have an answer
When a client queries a variation or a subbie queries a deduction, the timestamped record of who agreed what is already in the system.
Different jobs, different rules
Approval routes are set per project, so a small refurb doesn't have to follow the same chain as a multi-plot programme.
What runs through approvals.
Variations
Raised from site with photos and notes, priced, and agreed before the work goes ahead.
Applications for payment
Built from the work recorded on the job, then routed for internal sign-off before submission.
Invoices
Approved against the application and the contract, with CIS and retention already applied.
Timesheets
Hours checked and approved by the right manager before they reach payroll.
How it works in practice.
Can different projects have different approvers?
Can site staff raise a variation from their phone?
What record is kept?
Does an approval block the work or the payment?
Does this work with CIS and retention?
Smart Approvals for your trade.
See how Smart Approvals fits the way your industry works.
See approvals on a real variation.
Bring a live job and a genuine variation, and we'll wire the approval route up with you in 30 minutes.