Facilities management means many sites, many trades and clients who want to see the work. DuoApp gives independent FM companies PPM schedules, reactive jobs, clock-ins, photo audits and compliance in one app - at a price that doesn't need an enterprise budget.
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Independent FM companies are too big for spreadsheets and too small for the enterprise CAFM systems. These are the problems they tell us about most.
Monthly, quarterly and annual tasks across dozens of sites, tracked in a workbook only one person really understands.
Requests arrive from every direction and get copied onto a whiteboard, so nobody's sure what's open.
Your own staff and your subcontractors visit sites unseen. Proving attendance means asking them.
Clients want photos, checklists and sign-offs for every visit - and they want them without asking.
Operatives' cards, subcontractors' insurance and certificates all expire on different dates.
The CAFM systems you've looked at quote by building, module and implementation day.
Everything below is included in the same £10 per user - no per-site fees and no modules.
Set up each client and site once. PPM tasks repeat weekly, monthly, quarterly, yearly or at any interval; reactive jobs are added as they come in. Overdue work stands out, and dozens of tasks can be completed at once.
Your staff and your subcontractors clock in and out on their phones, optionally checked against the site boundary at that moment. See who's on site right now, with an offline fire roll.
Checklists for each inspection or audit, with pass, fail or N/A, photos and a signature. Every record is timestamped and stored against the site with a full audit trail.
Add client contacts as users who see only their own sites - PPM completed, reactive jobs, audits and photos - never your costs. Same flat £10, no portal licence.
Store cards, certificates, DBS checks and insurance for your own people and your subcontractors. DuoApp warns you before anything expires, and can block work for anyone whose documents aren't current.
Raise extra works from site on your phone, send them to the client for approval and keep a full audit trail, so reactive findings turn into approved work.
Bill at fixed prices, split labour and materials, or manage subcontractors with staged claims - all on the same platform.
Fix an NFC plate at each site entrance and staff tap their phone to check in, with a QR code for phones without NFC. Check-ins feed straight into Site Attendance.
Most independent FM companies we speak to run PPM in spreadsheets and reactive jobs on email and group chats. Here's what changes.
If your team can use WhatsApp, they can use DuoApp. There's no training day and no IT department needed, and every new team gets a free onboarding session with a real person.
No consultants and no setup fee. Every new team gets a free onboarding session with a real person.
Create each contract and its sites once.
Turn your planned maintenance schedule into recurring tasks and checklists.
Staff and subcontractors download the app on iOS or Android. No training day needed.
PPM done, reactive jobs open, attendance and audits - for you and your clients.
No tiers, no per-site fees and no setup charge. Add and remove people as your team changes and you are billed pro-rata.
BS 5839-1 servicing, weekly tests, BS 5266 emergency lighting checks, logbooks and certificates - explained for UK installers.
Read the guide → // GuideCOSHH, DBS checks, right to work, insurance, lone working and proving every clean was done - in plain English.
Read the guide → // GuideThe real cost of job sheets and group chats, a 30-day switch plan, and how to bring reluctant staff with you.
Read the guide →The same platform runs teams across construction and the trades.
Bring a real contract and your PPM schedule. In 30 minutes you'll see planned and reactive work, attendance and audits set up the way you work - no slide decks, no pressure.