Grounds maintenance runs on dozens of sites, visits that repeat all season and crews that change with the weather. DuoApp gives you recurring schedules, clock-ins, photo reports and timesheets in one app your crews can use in the van - and evidence your clients can see.
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Grounds work is spread across sites you rarely visit, done by crews you can't see. These are the problems landscaping and grounds firms tell us about most.
A client says the grass wasn't cut last week. Without times and photos, you can't show it was.
Weekly cuts, fortnightly visits, hedge cutting twice a year and leaf clearance in autumn - all tracked in someone's head.
Taking people on in spring and letting them go in autumn means paperwork, logins and tickets to sort each time.
Crews send hours by message, the office re-keys them and nobody's sure about the travel time.
Pesticide (PA1/PA6), chainsaw and machinery tickets and insurance - nobody notices until a council contract audit asks for them.
Additional work agreed with a site manager on the day is forgotten by the time the invoice goes out.
Everything below is included in the same £10 per user, all year round.
Set up each client and site once, then add the work as tasks that repeat weekly, fortnightly, monthly, seasonally or at any interval. The next visit appears as soon as the last is done, and overdue work stands out.
Crews clock in and out on their phone, optionally checked against the site boundary at that moment, so every visit has a time on record.
A short checklist for each visit type, with photos and a signature. Every report is timestamped and stored against the site - ready to send, or for the client to see themselves.
Add client contacts as users who see only their own sites - visits, reports and photos, without your costs. The same flat £10, no separate portal.
Hours are captured as the work happens, approved in one place and ready for payroll - or for paying self-employed crews against real visits.
Store pesticide certificates, machinery and chainsaw tickets and insurance against each person. DuoApp warns you before anything expires, and can block work for anyone whose documents aren't current.
Leave requests, approvals and a team availability view, so you can plan cover in the busy season. Add and remove seasonal staff whenever you need to, billed pro-rata.
Raise additional work from site on your phone, send it to the client for sign-off and keep a full audit trail, so extra work turns into extra money.
Most grounds maintenance firms we speak to run their schedule on a whiteboard and their crews on group chats. Here's what changes.
If your team can use WhatsApp, they can use DuoApp. There's no training day and no IT department needed, and every new team gets a free onboarding session with a real person.
No consultants and no setup fee. Every new team gets a free onboarding session with a real person.
Create each contract and site once, with addresses and access notes.
Turn each contract's specification into recurring visits and short checklists.
They download the app on iOS or Android and log in. No training day needed.
Clock-ins, photo reports and hours in one place - for you and your clients.
No tiers, no per-site fees and no setup charge. Add and remove people as your team changes and you are billed pro-rata.
The same platform runs teams across construction and the trades.
Bring a real contract and your visit schedule. In 30 minutes you'll see recurring visits, clock-ins and photo reports set up the way you work - no slide decks, no pressure.