Compliance documents — public liability, employer's liability, CSCS cards, qualifications, RAMS, certificates — share a dangerous quality: they're fine right up until they're not. Tracking them by memory or a side spreadsheet means the first sign of a lapse is often the lapse itself. DuoApp makes the dates visible and warns you ahead of time.
Tracking compliance documents
Hold certificates and insurances against the thing they relate to — a subcontractor, a member of staff, or a project — and record their expiry date. DuoApp then knows not just that you have the document, but until when it's valid, which is the part that actually matters.
Alerts before expiry
This is the heart of it. As an expiry date approaches, DuoApp raises a document alert so you can chase the renewal in good time. The same applies to documents that should exist but don't — a subcontractor missing a required certificate is flagged rather than quietly slipping onto site uninsured.
- Expiring soon — insurances and certificates approaching their end date.
- Expired — anything now out of date and needing action.
- Missing — required documents that haven't been provided.
No more "I thought we had that"
- Expiry dates tracked, not remembered
- Warnings in time to renew, not after the fact
- Missing documents flagged before work starts
- One place to prove you're covered when asked
Subcontractor compliance
Because subcontractors upload their own documents through their restricted login, their certificates land where your compliance checks can see them. You get a live view of who's compliant and who isn't, instead of a folder of emailed PDFs you have to audit by hand.
Ready when you're asked
When a principal contractor, an auditor or an insurer asks you to show your documents are in order, the answer is in one place and current. That turns a stressful scramble into a quick export — and it's the same instinct as the rest of DuoApp: keep the record live, so proof is never a project in itself.
Where it connects
Compliance documents live in the same file manager as the rest of a project's files — the difference is that these ones are watched. Storage and compliance aren't separate systems; the documents that carry an expiry simply get the extra attention they need.